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Fixtures Calendar Event Preparation Stages


To make clear its state of readiness, the published details of each Fixtures Calendar entry go through a series of steps from inception through to publication. This is managed by assigning each fixture a status to indicate the step it has reached on the path. At each step, the status determines whether the system allows a club's Entries Secretary (or Director for CA-Organised events) to modify the details directly online, and whether entries are being accepted for events in TES.

Each stage has an associated colour, which is used in listings to alert users when an item is still in a draft stage. The lifecycle of stages is illustrated in the table below:

Calendar Entry Status Colour Icon Description Editable? Draft? Available in TES? In Fx Book? Cancelled? Visible?
Preliminary 10 Preliminary Just created. Editor checks if the fixture is going ahead (or not) and on which dates. If the event is not going ahead, decide whether the event should appear for decision in the following year (Choose 'Not This Year') or be deleted for ever (Choose 'Delete For Ever'). Yes Yes No No No Yes
Draft 20 Draft Fixture will take place on the dates shown, but is not finalised and is subject to change. Editors review their fixtures in the context of all other fixtures, getting other people in the club to check the dates, details and prices, along with ensuring that there are no clashes with neighbouring clubs or national fixtures. Yes Yes No No No Yes
Confirmed 30 Confirmed Editor is ready for the fixture to be published. CA Administrator checks consistency and conformance. No Yes No Yes No Yes
Reviewed 40 Reviewed CA Administrator has checked the fixture: it is ready for publication. No Yes No Yes No Yes
Published 50 Published All details confirmed: Available for entry. No No Yes Yes No Yes
Cancelled 60 Cancelled Fixture is listed as Cancelled (shown crossed-out) and cannot be entered - withdrawals can be processed. No No No Yes Yes Yes
Hidden 80 Hidden Fixture will not take place, is not listed, and is not available for users to view but will be copied to create next year's calendar. No No No No Yes No
Deleted 90 Deleted Fixture will not take place, is not listed, and is not available for users to view. It will not be copied into the next calendar. No No No No Yes No

The attributes (right-hand columns) for each status are:

  • Editable? by Club TS/Director. Fixtures can be edited by the club's Entries Secretary or FxBk Contact (unless CA-Organised). CA-Organised fixtures can be edited by the Tournament Director.
  • Draft? Not finalised. Controls whether viewers are alerted that the fixture is subject to change without notice.
  • Available in TES? if online-entry/selection. Fixtures are open for entry in TES and/or Availability (if set as 'Online Entry'/'By Selection').
  • In Fx Book? Download for printing. Fixtures are downloaded to compatible applications ready to process for printing.
  • Cancelled? Not available but listed. Fixtures display, but are crossed out.
  • Visible? Available to non-admins. Controls whether only CA Fixtures Calendar Admin (not including clubs) can see them. Such fixtures are place-holders and not strictly part of the current calendar. They will be copied afresh into the next year.

Transitions

Fixtures editors see these transitions as action buttons displayed next to the fixture's status indicator in each Fixture's details display. They carry out the defined status change whether or not the fixture's preparation status permits the club Entries Secretary (or Director for CA-Organised fixtures) to edit the details directly.

If a fixture moves into a stage marked as is Cancelled and has active entries via TES, the operator is directed to withdraw the entries, inviting players to donate their fees to the club.

This Stage Transition Name Go to Status Go To Stage Admin Only Sort Order
Preliminary Confirm as Draft Go to Status Draft No 10
  Not This Year Go to Status Hidden No 20
  Delete For Ever Go to Status Deleted No 30
Draft Confirm Go to Status Confirmed No 10
  Revert to Preliminary Go to Status Preliminary No 20
Confirmed Reviewed Go to Status Reviewed Yes 10
  Revert To Draft Go to Status Draft Yes 20
Reviewed Publish Go to Status Published Yes 10
  Revert to Reviewed Go to Status Confirmed Yes 20
Published Cancel Event Go to Status Cancelled No 10
Hidden Revert to Preliminary Go to Status Preliminary Yes 10

The columns in the above table have the following meanings:

  • This Stage Stage button appears in. The button appears whenever a fixture is in this stage.
  • Transition Name Legend on action button.
  • Go To Stage Defines the status assigned when the button is clicked.
  • Admin Only Who can action this transition. The button only appears for the CA Fixtures Calendar Administrator. Club representatives and Tournament Directors do not see the button.
  • Sort Order If more than one button appears, this defines the order left-to-right.