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Guidelines for Bidding for International Events

WCF Events

The CA is responsible for bidding for WCF International, acting through the CA International Committee (CAIC). The general approach for WCF events is that:

  1. the WCF will invite bids for WCF events over the 10 year schedule.
  2. the CAIC will approach CA clubs who may be interested in acting as venues, or alternatively clubs may volunteer to the CAIC.
  3. the CAIC will assess options, liaising with clubs and the AC and GC Tournament Committee Chairmen as appropriate.
  4. the CA will then register an Expression of Interest to the WCF for a particular event at one or more clubs. This Expression of Interest will be subject to agreement from the CA Management Committee, and subject to satisfactory agreement being reached between the CA and the club(s).
  5. if the WCF notifies the CA that it is the preferred bidder for an event, then a Bid Manager and Organising Committee will be appointed by the CAIC, liaising with the club(s).
  6. the Bid Manager and Organising Committee will then be responsible for preparing the Outline Bid, followed by the Event Bid, for the CA to submit to the WCF.

The definitive WCF guidance is provided in the WCF Event Regulations. The WCF has also produced some guidance for bidding for WCF events. The WCF Sports Regulations also provide some relevant information.

The 'Event Host' referred to in the WCF Regulations is the CA.

The Bid Manager will generally be a representative of the club(s), and will have responsibility for putting together a bid which fulfils all the requirements in the WCF Sports Regulations. The Event Bid will define who is responsible for all aspects required by these Regulations, and will be binding on both the CA and club(s).

The Organising Committee will also include a representative from the CA, who will have authority over all aspects of the Event Bid as the CA is the Event Host.

In general, the CA has no budget for hosting WCF International Events, and, in the absence of favourable sponsorship opportunities, will simply seek to break even. Player/team entry fees will be collected by the WCF and a proportion passed to the CA. For singles events, the WCF will currently pass on 50% of the entry fees to the CA (possibly increasing to 60 or 67% in future), and for team events the WCF currently will pass on 100% of the entry fees to the CA. Entry fees are currently set at about £8 per player per day, though this may depend on the event (see Appendix 3 of WCF Event Regulations. There are no player entry fees or licence fee for Tier 1 of the AC WTC (MacRobertson Shield) or for Under 21 events. The CA will be responsible for paying any licence fees to the WCF (e.g. £166 currently for Tier 2.1, 2.2 or 3 of the AC WTC). The CA will generally pass all remaining funds received from the WCF to the club(s), unless specific items of CA expenditure are identified in the Event Bid.

Non-WCF Events

The approach for arranging other International Events, such as the Home Internationals, Ian Maugham Salver, Solomon Trophy, European Championships, CA v other CAs and similar such events, will generally be the responsibility of the AC and GC Tournament Committee Chairmen as appropriate, who will keep the CAIC informed regarding event dates and likely forward calendar. If any such events are being held in England then the CAIC will appoint a Match Coordinator - by default the Chairman of the AC or GC Tournament Committee unless otherwise agreed.

The application of these Guidelines is the responsibility of the CA International Committee, who shall report to and consult with the CA Management Committee as necessary.

Ian Lines
CA International Committee

25 June 2013


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