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Impact of Coronavirus on Tournaments


Introduction

Below are details to update the CA family on what will be a fast-moving situation over the next few months. This page was last changed on 16th March 2020.

As a general rule, when entering Tournaments or Events, we recommend that members book only accommodation that can be cancelled without penalty and refundable public transport tickets until the high risk of an event cancellation is over.

Should you wish to withdraw from a tournament that accepts entries online, you can do so through the Tournament Entry System (TES) - there's a help page linked from there (if needed).

Having withdrawn from an event, refund of entry fees will follow but may take some time due to staff availability. Alternatively, a Tournament Entry Fee Donation Scheme has been implemented to enable players to donate their entry fee to support the host club if they wish to.

Decisions about cancelling tournaments would generally be made no later than two weeks before they start. Players should decide before the closing date whether they intend to play or withdraw so that realistic assessments of the likely number of entries can be made and Tournament Managers can plan an order-of-play.

Information for Specific Types of Tournaments

1. CA Tournaments being Hosted by CA Member Clubs

  • The host club should make the decision as to whether they wish to continue to host the Event. If the club decides not to host the event a dialogue should take place with the Chair of the Tournament Committee as to whether the event is cancelled or can be postponed.
  • If the CA Event is still to go ahead, individual entrants have the choice to play in the event or withdraw.
  • If a player chooses to withdraw they will be refunded their entry fee in full (This may take some time due to staff availability to administer the claim).
  • There could well be situations where a club wants to go ahead but the entry size makes running the tournament unviable. In which case the CA reserve the right to cancel the event.
  • The Tournament Director will be responsible for informing the players and the CA, if a CA Event is cancelled or postponed.

2. CA Competitions

All England

  • Clubs that have already agreed to host All England Competitions can withdraw/ postpone their offer to host an event by contacting the Tournament Director.
  • Where an individual has entered such an event and wishes to withdraw the entry fee will be refunded by the CA or the Club as appropriate.

Inter-Club Competitions & Inter-Counties Competitions

  • Further information to follow.

3. Club Tournaments in the Fixture Calendar with the CA Handling Administration

  • The host club will make the decision whether they still wish to host the tournament. If the club decides to cancel the event, the Tournament Manager or Secretary will be responsible for informing the entrants and the CA (CA office and Chair of the appropriate Tournaments Committee).
  • The refund policy is the responsibility of the host club. However, if the club agrees to grant a refund, the CA will do so and waive the administration fee.
  • There is help for Tournament Secretaries on the Tournament Entry System Page.
  • Clubs are encouraged to make a decision at least two weeks prior to the event.

4. Club Tournaments being Administered by the Host Club

  • This is a decision for the club. Clubs are encouraged to make a decision at least two weeks prior to the event.

5. Federations Competitions and Tournaments being Hosted by Federation Clubs

  • This is the responsibility of each Federation in conjunction with the host clubs.

6. International Events being Hosted by the CA

  • The CA will respond to any guidance from the organising body.
  • If a club wishes to withdraw hosting such an event they should contact the appropriate organising body.

Roger Staple
Executive Board